VoIP Providers are helping small businesses everywhere grow, so here are some considerations to keep in mind if you’re thinking about making the switch!

It’s no secret that VoIP and cloud-based business phone systems are replacing many different traditional systems for countless businesses, and this is partly because VoIP providers like Data Talk offer many cost-effective, quality improvements.

Although we’ll almost always recommend making this type of innovative transition when it comes to your small business’ phone system, it’s still very important for all business owners to have a full understanding as to exactly why VoIP systems are a great investment.

So what we’ve done here in this article is combine a handful of key factors that you should keep in mind when it comes to making these types of phone system switches, and as always feel free to reach out to our team online if you have any further questions/concerns after reading through this list.

Here are the key factors small business owners need to consider:

Your Business Needs

One of the first things small business owners should do when they’re considering a phone system switch is to thoroughly analyze their team’s needs. This will include having an understanding of any potential growth you may be expecting into the future, or if your team is working more remotely and you need business calls directly re-routed to your employees’ mobile devices.

There are a ton of different features that VoIP systems can provide, so you’ll want to know which features are most important to you and how they’ll fit within your company culture. This can include things like an auto-attendant, call recording, call blocking, remote devices, virtual faxing, etc.

Make a list of the features that you’re most interested in and keep these in mind when you’re speaking with our specialists!

VoIP Hardware

It will be important for you to do some research in terms of your hardware options and how certain hardware can affect call quality, and this is of course something our team will assist you with while we’re deciphering your best options.

There will ultimately be a whole array of devices available to you and your team, and narrowing down your best options can be a lot easier said than done. Here are some hardware options to consider:

  • Soft phones: These are software programs that are really useful when it comes to allowing users/employees to make calls via a PC and headset.
  • Digital IP Phones: This hardware will look like a more traditional business phone system, but the main difference will be that your team’s phones will be directly connected to your PBX system via Ethernet cables.
  • Cloud Phones: Many businesses will provide their employees a phone within this system, but they’ll also be capable of utilizing their personal mobile device as well by being directly connected to a VoIP PBX system via simple Internet connection.


Your company’s Internet bandwidth will play a vital role in terms of the overall quality of your VoIP calls, and this is primarily because bandwidth refers to the overall amount of digital information that can be sent and received through your server at any particular moment. So to put it simply, you’ll always have low-quality calls if you’re using dial-up!

Part of what Data Talk does as your VoIP provider is determine the amount of bandwidth your business is ultimately going to require in order to consistently have high-quality calls, and this includes having a thorough understanding as to how many people will be simultaneously using your business phone system on a daily basis.


Every business needs to take the security of their data very seriously, which is why VoIP providers like Data Talk will always provide an array of standard security functions. Some of these security functions include:

  • Encryption
  • Caller ID
  • E911 service

Your Business’ Budget

Although there are of course many other important factors that business owners need to keep in mind when it comes to switching to a VoIP service, your budget is of course going to be one of your biggest concerns.

There are many different VoIP providers out there that will offer many different features and plans along with their overall services, so it’s going to be absolutely critical that you do your homework and find the solution that provides the very best overall value for you and your team.

Reach Out To The Experts At Data Talk For More Information About Our VoIP Services!

Data Talk has been in the business phone system industry for over 50 years, and we’ve been on the cutting edge of the industry as cloud-based and VoIP services started becoming popular many years ago. Our experience with these systems is unbridled as compared to our competitors, and we’ll be sure to extend our expertise out to your business’ goals and initiatives.

So feel free to reach out to us online or call us at 614-784-7100 today to get in touch with our team and learn more about how our VoIP services can help bring your business’ communication efforts to the next level!

Subscribe To Receive Updates

Subscribe To Receive Updates

Join our mailing list to receive the latest news and updates from our team.

You have Successfully Subscribed!

Pin It on Pinterest

Share This