Understanding some of the crucial factors pertaining to your business phone system during a company move goes a long way in ensuring a smooth transition!

When your company is moving, it's important to keep your business phone system in mind

Moving your business is stressful no matter how near or far your re-location is taking you and your team, and there’s no doubt about it that you’re going to have a ton on your mind while undergoing these types of transitions. Tasks like designing your new space, keeping track of equipment, activating your utilities, notifying all of your clients, etc. are all going to be things you’ll have to take into consideration, but one factor you can’t forget about is your business phone system.

Moving will undoubtedly create a certain amount of downtime from your daily call volume, so it’s important to plan ahead so you’re fully prepared to keep your operations running as smoothly as possible while moving your business to a new location. A lot of businesses consider making the switch to a VoIP phone service when they’re changing locations, and this is mainly because it’s relatively flexible and will assist you and your team as you go about settling into a new office!

There are many instances in which many small businesses can actually save a lot of money by switching to a VoIP service as compared to relocating their existing business phone system, and in this article we’re going to go over some of the more important factors you should keep in mind when it comes to making these types of transitional decisions as you plan a relocation process.

And as always feel free to reach out to us online to get in touch with our specialists who can help answer any questions/concerns you may have about how we can assist you during a company move.

Little To No Downtime

Most businesses can’t afford to have much downtime at all, and this is always especially the case when a business tends to experience a high volume of calls on a daily basis. Traditional business phone systems will require you to get a technician to migrate all of your company phone lines, which can take as long as up to a week to efficiently install.

When your business is moving and your phone system isn’t functioning properly, this can potentially result in a loss of leads and potential clients. This is something that businesses can completely avoid by utilizing a VoIP phone service, and your main two options pertaining to VoIP business phone solutions include the following:

  • On-Premise VoIP System: This entails business phone numbers being temporarily forwarded to other specific phone numbers in order to better assist your customers in reaching your team members
  • Cloud-Based VoIP System: This entails having your employees’ personal phones being connected to your business phone system, so they’re essentially all set up and simultaneously activated at your current and new locations.

Added Mobility

One of the great benefits of utilizing a cloud-based VoIP business phone system is that you’ll have no limitations in terms of the amount of users you can add within the system. As long as there’s any kind of internet connection, you’ll be able to re-route your calls anywhere, including to an employee’s smartphone or home office line.

Recent months have seen countless business transition to more remote-based working stations, which has subsequently made cloud-based VoIP systems much more significant for operations throughout all sorts of industries.

Another great benefit in terms of added mobility is that your employees will have access to many great features while working remotely, including voice functions and features, voicemail and call transfers.

Being Able To Maintain Your Current Phone Numbers

No one enjoys changing up their phone numbers, and this is especially the case if you’ve just so happened to have the same phone number for a number of years. Your business’ phone number is undoubtedly a major part of your branding, and it may appear on business cards, advertisements, your website and even countless online directories.

When you utilize a VoIP business phone service, switching your phone number is not an issue you’ll need to worry about. Data Talk’s VoIP services will allow you to transfer your existing numbers through a process called number porting. We understand how important this is to so many companies, because you won’t ever want to worry about losing your personal contacts or loyal customers who may not be aware of your contact information changes.

Reach Out To The Specialists At Data Talk For More Information About How We Can Assist Your Business Phone System During A Moving Process

It’s inevitable that moving your company will be stressful, but it will also provide you with a great opportunity to upgrade your equipment and get rid of any unnecessary technology that may have been holding you back from your potential growth. When you plan out your move well in terms of your business phone system, you’ll be able to better ensure that you’re keeping your customers and suppliers on the same page, and subsequently avoiding any unnecessary changes or surprises!

If you’re thinking about moving your business then you’re most certainly not alone as this is a very common trend in 2020, and this transition may be a great indication that it’s time for you to switch to a VoIP solution.

At Data Talk we provide both premise-based and cloud-based VoIP business phone systems, and always feel free to contact us online or call us at 614-784-7100 today to speak with one of our experts who can help answer your questions about how these unique phone systems can benefit your team for years to come!

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